The Crack Monkey Bookstore has been in business for about six months and wants to expand to the Internet to help move inventory. This bookstore will be dealing in collage schoolbooks only, both new and used. We will start to implement this system by following the Systems Development Life Cycle by starting with the System Investigation.
Presently we are a local bookstore located in Mesa that has to rely on both word of mouth and local advertisement for business. The books are stored in the back of the building on bookracks in alphabetical order. The Crack Monkey Bookstore has been approved for a 150,000-dollar loan form the government to make these and other improvements. Some of the other improvements are: enlarging the warehouse, redesigning the front of the store and changing the display area. We are hopping to both increase sales and help maintain a more accurate inventory of our books, which will increase our productivity and cash flow.
This proposed system would help the store, by increasing the sales and maintaining a more dynamic inventory. With this system in place the hopes of the owners are to be able to expand through out the valley.
This system will help in the moving of books to decrease on hand inventories. It will also reduce manpower needs with a more accurate inventory system. No need of a large filing cabinet system to keep track of paper flow. With the new system we will be able to reach more customers there by increasing revenues.
This would put the bookstore in competition with other bookstores that are already on the web, but with our bookstore being local there will be a faster delivery time. Getting the hardware or software to start this is not a problem with today’s technical knowledge.
Being that this is a small business and the owners run it, the acceptance of the new system by the employees should be no problem. Management will support this new system with open arms, being that this is what they want. Suppliers will like the new system for receiving new orders, and the customers will be able to shop from home to get books instead of going to the bookstore.
These things found in the investigation are just a few things that are needed to decide whether to up grade their current system or not.
The organizational analysis or the information systems requirements of the company will be broken down into the needs of the various departments. Then the system will be networked together to integrate the company as a complete information system.
Currently there is no E-business system at the bookstore. That is one of many reasons that the Crack Monkey Bookstore is looking into E-business systems. Most of the stores information is a paper trail that requires a lot of time and effort to either find or go back and fix any errors. At the warehouse, along with all the books, is file cabinet after file cabinet, which keeps all of the records for the warehouse inventories. In the accounting/personnel office, there is two file cabinets: one for employee records and the other for accounts receivable and accounts payable. There is another filing cabinet in the store which contains customers records such as addresses, phone numbers, etc., so we are able to contact them when either the order is filled or when we find a requested book. Management is designing the new system with emphasis on ease of use so that the labor-intensive duties of everyday filing and bookkeeping are both easy and more efficient.
Functional Requirements Analysis
The new system will consist of five main sections:
4 Point of Sale
The warehouse shall be the center of most activities. Duties range from receiving and shipping inventory to properly identifying storage locations for easy retrieval. This function includes the shipping and receiving not only of new stock, but also of customer point of sale activities. It must be fast, accurate and efficient in order to maintain a sharp business edge over competition.
Inventory management has two sections: stock picking / inventory replacement and shipping / receiving. Both will require inventory software as